One link per vendor
Give every vendor a private upload link. No account or app download required.
Vendor readiness, without enterprise bloat
Stop chasing vendor paperwork before the job starts.
ProofDue collects COIs, licenses, W‑9s, and expiration dates through one private link—then gives your team a clean human-review queue.
Built for small property teamsNo vendor account requiredHuman approval stays in control
Vendors24Across 8 properties
Needs attention52 awaiting review
Readiness queueUpdated now
NNorthstar ElectricElectricalReady
SSierra Fire SystemsFire safetyReview
CCoastline JanitorialJanitorialMissing 2
VValley Tree CareLandscapingExpired
Document receivedSierra Fire Systems · COI · Review required
nowBuilt for the operator who currently has
an inbox full of attachments+a spreadsheet nobody trusts+vendors asking “what’s missing?”
The complete pilot workflow
From “please resend that” to one clear record.
ProofDue organizes collection and review. Your broker, attorney, or qualified reviewer still decides whether coverage and documentation satisfy your requirements.
One human review queue
Record expiration dates, inspect documents, and accept or reject without claiming automatic verification.
One readiness answer
Ready, needs review, missing, or expired—visible before anyone schedules work.
The honest wedge
Tracking that knows what it is—and what it isn’t.
Enterprise tools sell automated insurance verification. ProofDue’s first version solves the smaller, immediate problem: collecting documents, recording review decisions, and preventing silent expiration.
- Private 256-bit vendor links
- Magic-byte validated uploads capped at 10 MB
- Tenant-isolated records and protected downloads
- Every acceptance attributed to a signed-in reviewer
Important: A certificate of insurance is evidence, not the policy. ProofDue does not sell insurance, provide legal advice, or guarantee coverage.
Back-of-napkin ROIWhat does chasing cost now?
Estimated admin time12 hoursper month
Estimated admin cost$384per month
Directional estimate only. Replace the inputs with a prospect’s actual workflow.
Founder-led pilot pricing
Price it below one hour of admin time.
Use the first ten customers to validate willingness to pay. These are launch hypotheses, not permanent prices.
$59/ month
Up to 50 vendors for one small operations team.
- Vendor upload links
- COI / license / W‑9 pack
- Review queue and expiration tracking
- CSV export
$299setup + $99/mo
You import their vendor list and configure the first workflow.
- Everything in Starter
- Up to 150 vendors
- Done-for-you CSV import
- One onboarding call
$199/ month
For a property manager or venue group with multiple locations.
- Up to 500 vendors
- Multiple requirement packs (Phase 2)
- Priority import support
- Quarterly readiness export
Plain answers
Questions a serious buyer will ask.
Does ProofDue verify insurance coverage?
No. Phase 1 organizes collection, dates, files, and human review decisions. Customers should use a qualified broker, attorney, or risk professional where needed.
Do vendors need an account?
No. Each vendor receives a long private link. Treat it as sensitive and rotate it if exposed.
Does it automatically email vendors?
No. Phase 1 prepares an accurate reminder in your own email client. Automated delivery is deferred until authenticated domains, bounce handling, and suppression are configured.
Is it ready to sell?
It is a controlled-pilot candidate after deployment-specific backups, monitoring, terms, support ownership, and production security review are complete.
One less spreadsheet
Explore ProofDue →Know what’s ready before work gets scheduled.
Open the guided demo, then use the included outreach kit to recruit five design partners.